Studio Manager – Arts & Entertainment

An award-winning creative agency working within the art and entertainment industry have an opportunity for a driven Studio Manager to join their ever-growing team.

They create experiences for live music tours, festivals, art installations, experiential spaces, branding campaigns and theatrical productions.

The studio’s expertise comprises multimedia content production, stage, lighting & set design, and the creation of interactive & mixed-reality environments, allowing for a seamless production and creative experience.

Reporting to Head of Production

Location: London bridge

Responsibilities include:

• Receptionist duties – answering calls, fielding appropriately, and taking accurate messages
• Meet and greet visitors, including escorting them to our offices
• General studio support and office admin – data entry, maintaining records, scanning, photocopying, filing
• Use a range of software, including e-mail, spreadsheets and databases to ensure the efficient running of the studio.
• Co-ordinate studio deliveries and distribute mail
• Create and update records ensuring accuracy and validity of information
• Organising studio when needed
• Assist colleagues in ways that optimise procedures
• Implement procedures that improve the running of the studio
• Schedule and plan meetings and appointments as required – co-ordinating diaries, travel and accommodation
• Process invoices and manage office petty cash spending
• Monitor studio level of supplies and handle shortages – groceries, stationery, office equipment, covid supplies
• Look after building maintenance and facilities – health & safety, building security, fire safety
• Being the first person of contact for any issues with equipment or maintenance – resolving studio-related malfunctions and booking repair & maintenance as needed
• Maintain trusting relationships with suppliers, customers and colleagues
• Organise gifting and catering for birthdays, new starters, leavers, Christmas etc
• Support with HR admin and recruitment and onboarding new starters – keeping personnel records up to date
• Manage holiday bookings and logging
• Archiving / Backup management
• BASIC desktop support
• Website uploads
• License management
• Social Media management

Requirements:

• Previous experience in a Studio Manager position working in a creative or production setting
• Proficiency in MS Office Suite
• Previous experience in Xero software desirable
• Working knowledge of office equipment
• Excellent organisational and time management skills and attention to detail
• Self-motivation with the ability to take initiative, prioritise and work independently
• Can do attitude and the ability to think laterally to solve problems
• Any previous history with Synology servers would be an advantage
• Cable management skills desirable but not essential