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Executive Assistant

SUMMARY:

Our global US based client is looking for a sharp, driven, and organized Executive Assistant. This person will be responsible for performing administrative duties like scheduling internal and external meetings and conference rooms, booking domestic and international travel, creating PowerPoint presentations, Excel spreadsheets, and Word documents, and preparing and submitting expense reports. The right person for this role will have a flexible mindset where no job is too small, they don’t mind working off hours when executives travel. They can juggle budgets and projects while ordering food and gifts or coordinating personal appointments.

KEY RESPONSIBILITIES:

· Executive management of scheduling, calendar, travel and expenses. This includes coordinating domestic and international travel and accommodations, and be the primary point of contact for execs.

· Project/program management of initiatives, including documenting, tracking, and helping to Regular collaboration with other staff members regarding cross-functional meetings, events, and other initiatives, and with other colleagues as appropriate.

· Sound business judgement, particularly as it relates to confidential information and people outside the organization.

· Driven to complete key deliverables, with consistent and thorough follow-up on outstanding items.

· Collaborate with universities and research centers.

· Execute NDAs and contract agreements with institutions and vendors.

· Maintain all meeting rooms, making sure executives are attending the meetings on time, as expected, and with deliverables.

· Own and organize work logistics, lunch and dinner ordering when organizing events, and other ad-hoc requests.

· Plan and assist with office events.

MINIMUM REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

QUALIFICATION REQUIREMENTS:

· 5 – 10 years experience as an EA, assisting busy global executives.

· Willing to work nights and weekends while executives are travelling – flexible shifts.

· Proven track record successfully supporting C-level executives.

· Excellent interpersonal, organizational and communication skills and exceptional attention to details.

· Take ownership of tasks and projects, ensuring follow-up and 100% completion.

· Work well under pressure in an ever-changing environment.

· Proficiency in Microsoft Word, PowerPoint, Excel, Notes, and Outlook (Calendaring); experience with Concur, JIRA, and Zoom a plus.

· Extremely patient, approachable, and flexible-able to deal adeptly with assorted personality types.

· Ability to prioritize and anticipate needs, handling multiple projects successfully in a fast-paced environment.

· A “no task is too small” attitude, with an innate desire to lend a helping hand to colleagues.

· Strong problem-solving skills, exhibiting initiative and a sense of urgency.

· Tact and good judgement in confidential situations.

· Confident with a professional presence.

· Strong business acumen complemented by intellectual curiosity for our business.

· Unquestioned integrity and ethics, self-driven, and solution driven.

· Bachelor’s Degree preferred + CPM Bonus.

Job Information

Job Reference: JO-2206-256743
Salary:
Salary per: annum
Job Duration:
Job Start Date: 25/07/2022
Job Industries: Telecoms
Job Locations: International
Job Types: Permanent

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