Events Assistant

A reputable client in the financial services space is looking for the right person to join their team as an Events Assistant. The Events Assistant will take care of daily administrative duties for a busy Events team. This is a 3 MONTH CONTRACT, and particular emphasis on someone who is able to start immediately due to the needs of the client.

Key Responsibilities:

• Assisting in the coordination of external client events which includes but not limited to road shows, workshops, client conferences, theatrical events, sports, dinners, lunches etc. for South Africa, Namibia and Botswana.
• Assisting with internal staff team builds / off sites where necessary
• Arranging smaller adhoc events
• Ability to travel if required
• Sourcing venues for events, dinners, lunches workshops etc
• Distribution of invitations and following-up with clients
• Conducting telephonic and electronic RSVP’s and capturing all information correctly for all events
• Liaising with clients and confirming their attendance at events
• Assisting in the registration of guests at events as well as helping with set-up of the event, attending and helping with the smooth running of events on the day/night
• Printing & collation of conference/roadshow/workshop/dinner/lunch collateral
• Liaising with promotional suppliers on gifting for events as well as liaising with decor & hiring companies, caterers, audio visual companies etc.. telephonically and in writing
• Maintaining and updating the events calendar for all events
• Wrapping of gifts for clients and staff and ensure brand is carried through
• Courier gifts/banners/promotional material to clients and staff in the various regions/country & follow-up to ensure gifts are received by clients or staff in the regions/country
• Regular updating of storeroom stock sheet & managing stock take of storeroom stock
• Charging out and reallocating storeroom stock to the necessary cost centre/s
• Processing of invoices from suppliers and following-up on payments made
• Compiling and updating budgets
• Organising travel (flights, accommodation & transfers) for the team when necessary
• Ensuring compliance & budgets are submitted to Compliance prior to an event taking place

If you feel that you have the relevant experience, and are in a position to start immediately, APPLY NOW.

Please note that this role is NOT remote working. It is required that you have your own transport in the event of a travel requirement.

Salt is acting as an Employment Business in relation to this vacancy.